Employer returns

You must provide details to QLeave about your workers’ service and wages on a quarterly basis. You can do this by completing an employer return.

The return is a list of all eligible workers recorded as being employed by you or your company. You can view a list of reporting requirements here.

Due dates

Return periods for submitting employer returns and paying the levy are:

  • 1 January to 31 March of each year (return and levy due 14 April)
  • 1 April to 30 June of each year (return and levy due 14 July)
  • 1 July to 30 September of each year (return and levy due 14 October)
  • 1 October to 31 December of each year (return and levy due 14 January)

How to complete your return

You can complete your return by logging in to the community services employer portal. If you need to enable portal access for someone else within your organisation to complete returns, you can do this online. Click here for instructions.

Steps to submit your employer return online

Steps to submit your employer return via spreadsheet

A video guide to completing your employer return online

Tips for completing your return

  • you need to add service for any eligible worker who has worked five or more days in the quarter
  • to calculate a worker's annual rate of pay when completing your return, enter their hourly rate of pay (including all applicable amounts outlined under ordinary wages) x 38 hours x 52 weeks
  • the above calculation (hourly rate x 38 hours x 52 weeks) applies to full-time, part-time and casual workers
  • don't enter any symbols (e.g. '$') or use decimal places when completing your return
  • please check to ensure you've entered the correct wages for each of your workers as this information impacts how your reimbursement claims are calculated, and will have an impact on how your worker's claims are calculated in the future
  • You can find a list of what to include (and exclude) when calculating ordinary wages for your workers here

Avoid penalties

It's a legislative requirement to submit the employer return by the due date and there are penalties for not meeting your obligations.

Failure to lodge the return may result in QLeave commencing prosecution, without further notice to you. Prosecution may result in a conviction and fine for each worker not included on your return. You may also have to compensate QLeave for costs incurred due to legal action.

If any of your workers believe that service is missing from their record, they'll be advised to speak to you to have their service added. You can update their service by logging in and completing a return or by completing the form they provide you. If you refuse to do this, your workers can also submit a complaint to QLeave about you and we'll take appropriate action if necessary.