Employer obligations

Book keeping requirements

QLeave enforcement officers are authorised to perform inspections of your books and records, to check compliance with your obligations.

You must keep books and records for six years after the last entry was made in the book or record which include:

  • worker’s full name, address and date of birth
  • worker’s QLeave registration number
  • type of work performed
  • periods, and proportions of the periods, during which the worker performed the eligible work
  • any award details for each worker (where applicable)

You should maintain time and wage records, such as time sheets, that show the hours of work for all workers, including working directors and labour-only subcontractors. You will also need to be produce these for a books and records inspection.

QLeave enforcement officers have an identification card. On seeking admission to your premises, where production of records is required, they will produce their identification card.

Please note, even if a third party (e.g. a bookkeeper or accountant) handles your books and records please ensure they're not the only contact we have for your business. We also need details for at least one primary contact who works for your business.